IT Inventory Management for Municipalities | GESit

IT inventory management software for local councils

A local council manages a large and dispersed IT estate: computers, phones, SIM cards and licences spread across departments, schools, parish councils and municipal buildings. All of this equipment is public property, purchased with taxpayers' money and subject to full accountability.

The challenge: knowing what exists, where it is and who is using it

Without a proper IT inventory management tool, control relies on scattered spreadsheets and the memory of individual staff members. The result is familiar: untraceable equipment, unrecorded assignments, forgotten SIM cards generating unnecessary costs and hours wasted every time someone needs to know what exists and where.

For a local authority, this lack of control is not just inefficiency — it represents a real risk to transparency and accountability.

The solution: a platform that centralises your entire IT estate

GESit is an IT management platform built around the reality of local government. It brings everything that is currently scattered across your organisation into a single system, giving the council a clear, always up-to-date view of its assets.

With GESit, every device and component is recorded with its status, location and full history, forming a true register of your IT assets. Key features include:

• Documented assignments: always know which equipment was issued to which employee or department, with a complete audit trail for accountability purposes.
• Phone and SIM card tracking: no more uncontrolled costs.
• Maintenance and repair tracking: from start to finish, with logged interventions and associated costs.
• Support request system: to manage incoming requests from all municipal departments.
• Network and IP address management, integrated within the same platform.
• Audit log: every action is recorded, ensuring the transparency that public sector management demands.

This approach is underpinned by a stable, well-structured IT network — the foundation of any organisation that depends on digital tools.

Automatic control: the platform works for you

GESit's key differentiator is automatic monitoring. By installing an agent on a Windows machine, that device begins reporting on its own: hardware, installed software, current user and connection status — all updated without any manual intervention.

This means your inventory no longer depends on someone walking desk to desk to record what exists. Information is always accurate and readily available, which is essential for software licence compliance, security and responding instantly to any audit or accountability request.

The time your council saves

The greatest benefit for a municipality is time. With GESit, you stop wasting hours searching through scattered information. Locating a device, finding out who has it, preparing an asset report or responding to an audit becomes a matter of seconds, not days.

That time, freed up from technicians and administrative staff, can be reinvested in what truly matters: serving your citizens.

Complementary solutions for local authorities

GESit is part of a broader suite of tools designed for local government. Explore our urban furniture management platform and our website solution for parish councils, both designed to modernise municipal management and digital presence. To learn more about how local authorities are evolving in this area, read our article on the modernisation of public spaces.